DISTANCE EDUCATION (DE)
Desired Course Effective Term:
- SUMMER/FALL 2024:
No longer accepting submissions
- SPRING 2025:
Positions as designated by CRC Bylaws
- DE DIRECTOR
Lisa Beach firstname.lastname@example.org
- CRC FACULTY CO-CHAIR
Ann Foster email@example.com
- ADD'L FACULTY w/DE EXPERIENCE
Joseph Corcoran firstname.lastname@example.org
Jessica Russell email@example.com
Regular DE Addendum
— Upload Regular DE Addenda to Canvas
(link on page)
Emergency DE Addendum
— Submit EDE Addenda to Curriculum Office
NOTE: Emergency DE are currently not in effect
OVERVIEW | CREATING A NEW ONLINE CLASS
An online class can be delivered fully online with no class meetings or with 1-99% of face-to-face contact replaced with online instruction. This page outlines the process of creating new online, hybrid, and blended courses. SRJC uses these definitions:
- 100% online is "online,"
- 51-99% online is "hybrid,"
- 1-50% online is "blended,"
- Face-to-face with online materials is "web enhanced."
- Synchronous: All class participation is done in the presence of the instructor and attendance hours are captured based on class participation.
- Asynchronous: Some or all class participation is not completed in the presence of the instructor.
Note the deadlines for submitting curriculum proposals and plan accordingly so that the curriculum approval process is completed well before schedule planning is due for the semester in which you want to teach the class. Due dates are noted in Step 1 below. For other curriculum deadlines, forms, and details see the SRJC Curriculum homepage. If you have questions about the curriculum approval process, contact Chas Crocker, Curriculum Technician.
APPROVAL PROCESS IN THREE STEPS
These steps are for courses that are not currently approved for online, hybrid, or blended delivery. To find out if the course you would like to teach online is already approved, visit the SRJC Course Outlines website, enter the course prefix and number, select the most recent version, and then search for "Distance Ed Approved."
Before any face-to-face classroom time can be replaced with online instruction, the instructional department must submit to the Curriculum office a Distance Education (DE) proposal. The DE proposal must be approved by the Curriculum Review Committee; this process is now handled in Canvas as described in Step 1. (Even if the course has been taught face-to-face, it still must go through the formal curriculum approval process to check that the course outline of record is current and required components of an online class are met.)
Upon approval of the DE proposal, the course becomes permanently available for online delivery by any instructor as the department sees fit.
1. DEPARTMENT APPROVAL
IMPORTANT! We wouldn't want you to do a bunch of work only for it all to be thrown away. Begin by meeting with and discussing your plans for the course with your department chair and cluster dean and determine how your department makes decisions and recommendations for curriculum changes. Once you have department support move to Step 2.
2. DE ADDENDUM
With the support of your department, enroll in the Distance Education Course Addenda. The purpose of enrolling in this module is to guide you through the steps for creating a new Distance Education Course Addendum at SRJC. NOTE: Estimated time to complete the steps is 2 hours.
FOLLOW THESE INSTRUCTIONS TO ENROLL
Click on the button below to enroll in the Distance Education Course Addenda in Canvas:
Next, you will be prompted to enroll in the course, as shown in this screenshot:
Then, you will be prompted to go to the course, as shown in this screenshot:
Once you are in the course, follow the instructions provided there to submit the DE Proposal form to the Curriculum Review Committee.
3. CRC APPROVAL
Check the Canvas course for feedback from the Curriculum Review Committee (CRC). Follow instructions in the Canvas course to respond to feedback and to submit the signed form to Curriculum.
4. INSTRUCTIONAL DEPARTMENT PLANNING & REQUIREMENTS
After a course has been approved for online delivery, the instructional department determines which sections will be delivered online and which instructors will teach those sections, based on department guidelines. Some departments might require an Online Special Expertise. Check with your instructional department for details.
INSTRUCTOR TRAINING AND REQUIREMENTS
- ONLINE SPECIAL EXPERTISE CERTIFICATE
Most departments require instructors to complete a training process in Canvas before they are approved to teach online. Once training is completed, the instructor should receive an Online Special Expertise certificate.
- CANVAS TRAININGS
Canvas trainings are offered regularly—check the Canvas Trainings & Tutorials page to see all of the upcoming Canvas trainings.
- VISIT OR TAKE AN ONLINE CLASS
It is especially helpful to have the experience of being an online student yourself. You are then able to enhance your course design from a student’s perspective. This can be invaluable as you develop course content and anticipate how students will access materials and follow through with your instructions. (See also CSKLS 334 "How to Take an Online Class")
California Virtual Campus (CVC): The CVC catalog of DE programs and courses continues the work of its predecessor—the California Virtual University Web site—in making information available about distance learning opportunities at California institutions of higher education. The CVC Professional Development Center gratefully acknowledges the assistance of the University of California in establishing the CVC catalog.
@ONE Training: Offers desktop webinars and online courses. The courses focus on various aspects of online teaching and last four to five weeks. @ONE also offers an Online Teaching Certification Program.
Cal State East Bay: Offers a Master of Science in Education with an Option in Online Teaching and Learning. This requires completion of 10 courses: eight required and two electives. All courses are 4.5 quarter units (equivalent to 3.0 semester units).
If you have already earned your Online Teaching and Learning Certificate (OTL 7801 - 7804), you can apply those courses toward the first four courses in the MS-OTL program. You will only need six more courses to earn the MS degree.
- COURSE DESIGN GUIDELINES
Students who take online classes are to achieve the same student learning outcomes (skills and knowledge) as they would if they took the courses face to face. As you design your class, stay focused on the course objectives. It is important to think about how:
- the information will be delivered in an online format,
- how the students will complete assignments,
- how you will measure the students’ learning,
- and how you will obtain feedback from students to determine what’s working, what’s not, and to make changes, as needed.
It should be the same process you use in your face-to-face classes. The difference is that you need to use technology in every phase of the design of your online course.
It is highly recommended that your first online course be one that you have taught in face-to-face so you are familiar with the instructional materials (i.e., textbook, assignments, assessment/grading, etc.).
- DEVELOP COURSE MATERIALS
DE recommends that you first develop a syllabus and weekly schedule. Then, you can use these as guides to develop course materials based on the class learning objectives. Lessons should include lecture information in addition to instructions on what pages in the text to read and how to complete the assignments. Basically, convey what would you be saying to your students if you were teaching them face to face.
Here are two resources to provide ideas as you develop your online materials. Don’t forget about the publisher of your textbook. They can be helpful in supplying electronic materials they have already developed for the textbook:
- Online Course Design Rubric: Developed by the Online Education Initiative. Created using nationally recognized online educational standards relating to course design, interaction and collaboration, assessment, learner support, and accessibility, this comprehensive rubric supports instructors in providing a high quality learning environment that promotes student success and conforms to existing regulations.
Under all circumstances, before a particular instructor can be scheduled to teach a particular course online for the first time, his or her Web-based materials for that class should be inspected and approved for compliance with all federal, state, and district accessibility laws and regulations. The SRJC accessibility specialist is available to meet and consult with you, ideally before you create your course materials. For more information, see Web Accessibility.